[Tech Tips is a new column I am introducing on Fairfield Voice. Please let me know if there are any specific tech topics you'd like to see covered.]

The problem: dozens of websites manage calendars listing Fairfield Iowa related events. There is a lot of duplication of efforts between these calendars, and an event organizer that needs to get an event published/updated needs to work with all this duplication of efforts in order to promote the event to the widest audience.

The solution: Google Calendar, a free service (requires a free gmail account) allows multiple websites to share a single calendar of events.

Let me give an example. Glen Keenan, owner of Chickadee, a local consignment store for women and kids, publishes a calendar of family activities using Google Calendar. He manages the calendar from his Google account by adding the time, location and description of family friendly activities in the Fairfield area. Nothing new here – he’s doing what dozens of other businesses and organizations in town are doing – creating and publishing events to a calendar.

However the difference here is that the calendar Glen created:

• Can be easily shared on any website.
• Users can add this calendar to their own calendars (Google, Outlook, iCal).
• Glenn can give permissions to other users to help manage (publish/edit) events on his calendar.
• Users can add reminders, so that they are emailed or text messaged as the event nears.
• Events can be assigned to a location in Google Maps – directions anyone?
• Attach files/documents to events.

Glen published his calendar to his store’s website, by simply copying a bit of html code, and pasting it into a page on Chickadee’s website. Visitors to his site can go to that calendar, browse family oriented events, add reminders for specific events they like, and/or click a button to add the entire calendar to their own online Calender. So for those using Gmail, they would have their Google Calendar updated in real time with all the events listed in Glen’s Family Activities Calendar.

Additionally, other website admins, like myself, can copy the same bit of html, and paste it into our websites, like I did here on FairfieldVoice. Each time Glen updates the Family Event Calendar in his Google account (publishing new, or editing existing events), the calendars on FairfieldVoice, Chickadee, and my personal Google Calendar (I am subscribing to the Family Activities Calendar) are all simultaneously updated with those new events. Publish once – update everywhere!

Imagine if the Fairfield Arts and Convention Center published their events in a Google Calendar. The Fairfield Voice, The Fairfield Ledger, The Iowa Source, and of course the FACC’s website, could all display a current version of the same event listing for the FACC. The creator of the FACC events calendar could promote others, like people who run organizations that run events at the FACC, to manage their events on the FACC calendar, and therefore spreading the workload of managing calendar updates. That calendar could then be easily added to any website interested in providing real time event listings for the Fairfield Arts and Convention Center.

In edition to a full event description, each event could include links to ticketing, files and documents, contact number and emails, show times, and directions (for those driving from out of town) powered by Google Maps.

What I would love to see is a ring of Fairfield calendars powered by Google and shared across websites and subscribed to by residents. Anyone can start a Google Calendar, just pick a theme – Chamber of Commerce, City Council, Music, FACC, Public Schools, Yoga, Sports, Workshops – and invite other people to help manage and promote, publish your events and ask to have the Calendar “hosted” on Fairfield Voice and other sites.

Got questions to help get you started? I’m happy to help, just post your question below.